Terms and conditions of hire Dance Floors
Definitions

. The company is FANCY FACE PHOTOBOOTH’S LTD and/or their subcontractors or agents.

. “The hirer” is the individual or company hiring equipment from the company. The equipment is all items provided to or hired by the hirer.

. “The period of hire” means the time commencing with the arrival of the equipment on site or collection/postal of equipment from the company, and terminating when the equipment is removed by the company or returned to the company by the hirer.

. “The hire agreement” is the contract entered into by the hirer and the company.

General
These terms and conditions apply to all contracts entered into by the company unless otherwise stated in the company’s written quotation or invoice. Any offer of equipment is subject to stock being available on receipt of an order.

Privacy policy statement
We do not store any financial information. Your financial details are used one time only to process the payment for your order and will be destroyed immediately after use.

Terms
The hirer will pay a non-refundable deposit of a designated sum inclusive of vat
(as detailed in the quotation/invoice) unless a credit agreement has been established. The balance of the total hire charge to be paid no later than commencement of the period of hire. Where credit agreements are in place, terms of payment are in full, within 30 days of invoice date. Late payment of invoices will incur a 4% daily charge thereafter until the invoice is paid in full.
Cancellation
In the event of cancellation the following charges will be invoiced and due for payment on the date of commencement of the originally contracted period of hire or within 30days of that date where a credit agreement is in place.

. Cancellation more than 14 days before the commencement of the period of hire – 0% of the outstanding balance.

. Cancellation between 7 and 14 days before the commencement of the period of hire – 25% of the outstanding balance.

. Cancellation less than 7 days before the commencement of the period of hire – 100% of the outstanding balance.

Hirer’s responsibilities

The hirer shall provide in writing or a plan or ensure a person is present at the venue on delivery of goods to show where the equipment is to be positioned. If clear instructions are not supplied the company will use its best judgment to position the equipment. A further charge shall be incurred if the hirer wishes the equipment to be repositioned.

Under no circumstances should any Client or Venue move or De-Rig any Dance Floors without Company permission. If the Dance floor is for any given reason and damage is caused then the Client will be responsible as to the Venue/ Persons to repair or fully refund the cost of the Dance floor. All Clients have a responsibility to ensure your venue is aware of our terms.

Please ensure that a sufficient performance area is provided. Please advise in advance if access is awkward i.e. stairs, long carrying distances, inaccessible drives etc, or if we are positioned on a sprung floor. Performances in marquees should be positioned off the dance floor unless otherwise agreed.

For the hire of electrical equipment the hirer will ensure that suitable and sufficient power point/s is available and is kept dry
Any alteration or addition to the Equipment by the hirer or his licensee must have the prior written permission of the company.

Furniture-Tables, Chairs or any form of furniture is totally forbidden on the dance floors. If your dance floor shorts and LED lighting goes off during your event and we have any evidence of furniture being sited on the dance floor you will be liable for damages.

Our engineer’s will always take photograph evidence of every dance floor once set up in working order. If your dance floor shorts during the event following evidence of fully working order once set up in place you will not be entitled to any form of refund or payment. On investigating the issue for Dance floor shortage if it is evidence any of the above incidents have occurred we the company have the right to charge you a fee to repair any damage.

The hirer is responsible for obtaining any site permits that may be necessary.

The hirer is responsible and will indemnify the company against any loss or damage.
The hirer shall be responsible for any costs incurred should the companies staff be kept waiting on site for any unreasonable amount of time.

The hirer is responsible for no food and drinks to be taken to the dance floor spillage of any liquidness or foods will result in the led floors or electric floor malfunction as a result of this if there are repairs to be made to the floor the hirer will be responsible for all costs on any work carried out and any additional charges or loss of earning as a result.

All equipment shall be returned in a clean and reasonable condition (all bar that which would be expected from normal wear and tear from equipment usage) otherwise additional repair and cleaning charges may apply.

Third party liability

The company will not be responsible for, and the hirer will indemnify against all claims for injury to persons, or loss of, or damage to, property, however caused, unless it to be proven that such injury or damage resulted from faulty materials, workmanship, or negligence on the part of the company.

Whilst every effort will be made by the company to complete any orders, the company cannot be held liable for variation or non completion of orders due to Acts of God, Fire, Flood, Storm, Gale, Tempest, War Pandemic, Terrorism, Strikes, Riots, Lockouts or any other civil disturbances

DAMAGE, LOSS OR THEFT The Company is not responsible for any damage or injury to persons or property caused by the items hired howsoever caused. All Clients are responsible for the hire of equipment and the welfare of their clients and the guest. The client will be liable to pay for any damage of the dance floor and any financial loss due to theft.

The Client will be responsible to inform the venue of their dance floor booking once the dance floor has arrived on site. The Company (Fancy Face Photobooth’s Ltd) will not be responsible for the décor or flooring in the venue the Client must ensure the venues have agreed to the dance floor being laid upon their venue flooring.

It is the responsibility of the Client to inform us if there is any load in restrictions at the venue high steps, steep hills, no lift access. Failure to do so may result in the dance floor not being able to access the venue if this occurs full fee will still remain applicable.

Clients will be liable to pay for damages to the dance floor if they do not adhere to the above terms and conditions.

Please contact us if you are unclear on any of our terms and conditions before you book any of our services for your event. We are only too happy to answer any questions you may have.